Title
Town Clerk

Reporting Structure
The Town Clerk reports to the Town of Stark Board. The Town Clerk will appoint a Deputy Clerk who will report to the Town Clerk.

Location
La Farge, WI or remote. Onsite required duties may be fulfilled by the Deputy Clerk enabling Town Clerk to work remote. 

Job Type
Part Time. Approximately 16 hours per week. 

Wage
Annual Salary: $16,000

Primary Duties:  Perform the statutory duties of the Town Clerk as provided in section 60.33, WI Stats., and other related statutes, as well as the duties contained in Town ordinances, resolutions and policies that may be enacted by the Town Board or Town meeting. It is the responsibility of the Town Clerk to review, understand and follow these regulations as well as to keep abreast of any updates to them:

Financial duties

• In cooperation with the Town Treasurer, maintain a complete record of the finances of the Town, showing receipts, disbursements and any other information relating to Town finances as prescribed by the Town Board.
• Receive bills and claims against the Town, examine and validate each document, verify appropriate budget appropriation, enter into the computer system, and issue the order to pay each bill.
• Co-sign checks for all funds disbursed.
• Perform all tax preparation and collection duties required of the Clerk under Chapters 70-79, WI. Stats.
• Prepare mill rate information, special assessments and special charges for distribution to the County for calculation of property taxes and production of the tax bills.
• Ensure that all tax preparation documents are completed correctly and in compliance with WI Statutes.
• Certify the levy to the appropriate authorities.
• Perform all tax preparation and collection duties required of the Clerk under Chapters 70-79, WI. Stats.
• Maintain accurate insurance coverage

Elections

• Perform duties prescribed for local Clerks in the election laws Chapters 5-12, WI Stats
• Prepare and acquire ballots.
• Publish and/or post legal notices.
• Ensure machine testing
• Manage poll worker training 
• Supervise polling place
• Certify election results and deliver appropriate materials to the County Clerk on the day after the
• Immediately after the election or appointment of any Town constable or municipal judge, send to the Clerk of circuit court a notice stating the name of the constable or municipal judge and the term of office. If the constable or municipal judge is filling a vacancy, indicate the name of the person who vacated the office in the notice.
• Within 10 days after the election or appointment and qualification of any Town Supervisor, the Clerk of circuit court issues a notice stating the name of the constable or municipal judge and the term of office. If the constable or municipal judge is filling a vacancy, indicate the name of the person who vacated the office in the notice.

Public Records 

• Be the custodian of the Town Public records in accordance to subch. II of ch. 19, WI Stats. and related statutes
• Responsible for all oaths, bonds, records, files, papers and property required to be deposited with the position.
• Responsible for other books, records, papers and materials were not otherwise provided for by law.
• Responsible for the disposal of obsolete records as authorized by state statutes and maintaining current Town records in a precise orderly manner according to acceptable filing procedures.
• Maintain the Ordinance Book, Resolution Book, and Annual Meeting minutes
• Maintain the town Board Minute and special Town Board meetings
• Maintain the Employee Handbook per any policy changes
• Maintain and Issue licenses and permits as granted by the Town Board
• Maintain Town Website including calendar, meeting minutes and content, ordinance, and other relevant content

Meeting Administration 

• Meetings (Monthly and Special) 60.33 (2) WI Stats
• Ensure proper meeting postings
• Develop agenda with Town Board
• Attend meetings
• Take and publish minutes
• Report monthly on Town financials
• Annual Meeting 60.15, WI Stats
• Ensure proper meeting postings
• Develop agenda with Town Board
• Attend meetings
• Take and publish minutes
• Report financial reporting
• Work with Town Chair in developing Annual Report
• Openbook and Board of Review
• Any filing of paperwork
• Ensure proper meeting postings
• Take and publish minutes
• Zoning Meetings
• Ensure proper meeting postings
• Take and publish minutes
• Update zoning books
• Deposit from Zoning Administrator

Town Staff Administration

• Payroll
• Issue paychecks for: employee(s), Town Board, Clerk, Deputy Clerk and Treasure, Zoning Board
• File bi-Weekly retirement payments
• File unemployment Quarterly Report
• File monthly and quarterly taxes
• File W2 and Year End Filings
• File IRS Department of Revenue and unemployment
• Arrange alcohol and drug testing for employee(s)
• Advise the Town Board of upcoming vacancies in various Town offices or positions, notify appointees of their appointment, keep records of appointments.

Filings

• Ensure the following forms are property filled:
• CT Financial Forms
• 2% Fire Dues
• Hazardous Materials 
• Sending bills for payment
• Budget
• PILT
• Recycling Fees
• Caucus

Town Hall Facility

• Manage custodial services the of the Town Hall 
• Ensure fire inspections are up to date
• Organize use of building for others

Other Duties

• Filing paperwork with FEMA
• Write and manage grants
• Attend WTA annual training/updates

Qualifications

• Strong listening, verbal and written communication and organizational skills.
• Strong attention to detail.
• Ability to work professionally and congenially with a wide variety of people in multiple situations.
• Ability to report events in an unbiased manner.
• Independent decision making skills.
• Financial/Budgeting experience in a business setting.
• Demonstrated ability to read and understand legal documents and directives.
• Demonstrated ability to research legal issues.
• Bondable.
• Proficient with software. The Town uses Quickbooks accounting software and Google Workspace.
• Experience in municipal accounting is preferred.

Work Schedule

• The Clerk is expected to work additional hours if needed to complete the required duties.
• The Clerk is expected to attend all regular or special Town Board meetings and Annual meetings 
• The monthly meetings are typically held evenings of every third Wed of each month, and the Annual Town Meeting typically held on the evening of the third Tuesday of April.
• Special town meetings may be called as necessary. 
• The Clerk may be expected to attend other meetings as directed by the Town Board. For example, training.
• The Clerk must be available during all elections, and for any additional hours required for absentee voting or other election administration duties.

Physical requirements

• Ability to sit or stand for long periods of time in a general office environment.
• Some weeks require long, irregular hours and evening duties.

Notes

• Applicants will be subject to a criminal back-ground check.
• Application deadline is Saturday February 15th, 2025

Send Resume to:  Chairman, Town of Stark via email at:  [email protected]

Or

Chairman, Town of Stark
PO Box 147
La Farge, WI  54639